Saint Helen Communications Portal
Best practices for promoting your ministry or event
Welcome!
Thank you for the hard work you’ve put into your ministry or event. We’re here to help plan and strategize for a successful promotion. Below you’ll find resources, best practices, and forms for submitting announcements, website updates, and SMS requests.
How to Get Started
1. Review Our Guidelines
We have a detailed page with best practices, branding details, and recommended timelines. View Guidelines
2. Submit Your Request
Choose the appropriate form below—Announcements, Website Updates, or SMS—and fill it out with your details.
3. Confirmation Email
You’ll receive an email confirming we got your submission. We may reach out if we have questions or need clarifications.
4. We Handle the Rest
Our team reviews each request, coordinates promotion channels, and ensures your message is shared in a timely manner.
Estimated Turnaround
Bulletin
Typically finalized and printed on Fridays. We recommend submitting announcements 1–2 weeks in advance.
Email Blast
Usually sent Wednesday nights at 8 PM. We pull announcements the prior day.
Website Updates
Changes are posted within 2–3 business days of approval.
SMS Messages
Sent as needed, typically within 48 hours once approved.
Frequently Asked Questions
Can I submit multiple PDFs or images?
Absolutely. Our forms let you attach multiple files. If your files are very large, consider linking to a shared drive or cloud service.
Do I need to sign in to use these forms?
Nope. The forms are public for easy submission. Our Admin Dashboard does require a Microsoft 365 sign-in, but that’s only for communications staff managing requests.
How do I know if my request was approved?
You’ll receive a confirmation email right away. We’ll follow up if we have any questions, and you’ll see your announcement go live in the requested channels.